Painter for property management companies in Geneva: quote, scheduling and invoicing

How a mandate unfolds, step by step

On the property management side, the value of a painter lies in the predictability of their process. Here is how a typical mandate unfolds at Renovhome SA:

Step	What happens	What the property manager receives
1. Request	The manager passes on the address, the context (between tenancies, water damage, common areas) and their constraints	Acknowledgement of receipt, contact appointed
2. Visit	On-site measuring, condition of surfaces recorded room by room	Technical report and photos
3. Quote	Detailed pricing, item by item, easy to read	Quote that can be split by category
4. Scheduling	Slot agreed with the manager, around the target move-out inspection	Agreed start date
5. Execution	Preparation, painting, finishes, site kept clean	Photo records during the works
6. Handover	Final inspection, any last touch-ups completed	Compliant statement, warranty

The same contact carries the file from start to finish, with no need to re-brief at each call.

Visit, measuring and detailed room-by-room quote

The on-site visit is the foundation of the mandate. The measuring records the actual condition of the surfaces — walls, ceilings, woodwork, wet rooms — so that nothing is estimated blind. The quote that follows is detailed room by room, item by item, in a readable format that the property manager can break down by category: maintenance at the landlord’s expense, damage chargeable to the tenant, or a claim falling under an insurance policy.

This level of detail directly supports the manager’s work: it makes the discussion with the tenant easier, feeds into the move-out statement and clarifies what belongs in a move-out inspection file. Our quoting method explains how we structure these quotes. Renovhome SA assesses the condition of the surfaces and prices the work; it never rules on the legal allocation, which is a matter for the landlord, the property manager and, in the event of a dispute, the conciliation authority.

Agreed scheduling, clean execution and photo records

Once the quote is approved, the schedule is agreed with the manager, working towards the move-out inspection date they give us. If a difficulty arises during the works, the principle is an immediate alert, together with a proposed adjustment — not an unpleasant surprise at handover.

Execution follows the same protocol from one site to the next: careful dust sheets and masking, surface preparation, application, enamel finishes for wet rooms, checking of touch-ups under raking light. The site is handed back clean.

At each stage, time-stamped photos document the work. Passed on to the manager, they serve as a useful attachment for a claim file, a move-out inspection or a co-ownership meeting. These records remain a tool for transparency, never a medium for public communication.

Compliant handover, statement and invoicing

At handover, a final inspection precedes the return of the flat or the common areas. The statement and the invoice follow the structure of the quote: detail room by room, item by item, in a format compatible with the practices of Geneva property management companies.

This consistency from quote to statement to invoice simplifies reconciliation on the property management side: the manager finds the same lines from start to finish, which streamlines internal approval and any re-invoicing to the tenant or the insurer.

Document	Content	Use on the property management side
Quote	Detail by room and by item	Decision, breakdown by category
Photo records	Time-stamped images of the site	Move-out inspection / claim file
Statement / invoice	Faithful reflection of the quote	Approval, re-invoicing

Completed work is covered by the Swiss two-year legal warranty (Art. 371 CO, Swiss Code of Obligations) against defects in the work.

Confidentiality of mandates: a commitment, not an empty claim

A property management company entrusts its painter with sensitive information: addresses, tenant contact details, the context of water-damage cases, the timing of turnovers. At Renovhome SA, this data stays strictly internal to the file.

In practice, we never publish the name or the logo of a property management client, we never display any mandate as a “before and after” marketing piece and we do not communicate about the work we carry out for property managers or condominiums. When we talk about our experience, it is always in generic terms — “property management companies”, “property managers”, “condominiums”.

This discretion is deliberate: the concrete proof that a property management company can entrust us with its mandates without concern is precisely that none of our partners appears anywhere. What we do not show of others, we will not show of you.

Compliance and markers for a cautious property manager

Working with a property management company engages the manager’s responsibility towards the owner. Renovhome SA brings together the markers a property manager checks before opening a supplier file:

Marker	Renovhome SA
Legal form	Limited company (SA)
Commercial register	Listed in the commercial register of the canton of Geneva
Company ID	UID CHE-356.898.007
Insurance	Professional liability (certificates on request)
Membership	Member of the Geneva association of companies (GGE)
Warranty	Swiss two-year legal warranty (Art. 371 CO, Swiss Code of Obligations)
Location	Le Lignon (Vernier), coverage across the whole canton

Founded in 2019 and based in Le Lignon, the company has made working with property management companies its core business: between-tenancy repaints, interior painting, ceilings, enamel finishes, water-damage repairs and common areas. Insurance certificates and supporting documents are provided on request to build your supplier file.